Privacy Policy

1. Our Commitment to Your Privacy

At The Link School, we recognize that privacy is not merely a legal obligation — it is a foundational principle of the trust that families, students, and educators place in our institution. This Privacy Policy, developed by Link School, explains in clear and comprehensive terms how we collect, use, store, share, and protect the personal information entrusted to us through our website at linkschool.rest and all associated digital services, enrollment platforms, learning management systems, and communication channels. We believe that transparency about data practices is essential to maintaining the confidence of our community, and we are committed to being forthright about every aspect of our information handling.

Our approach to privacy is shaped by the unique nature of educational institutions. Unlike commercial websites that treat user data as a commodity to be monetized, we view the information we collect as a sacred responsibility. Every data point associated with a student, parent, teacher, or prospective family represents a real person with real expectations of confidentiality. We have designed our systems and policies from the ground up to honor those expectations, drawing on best practices from educational privacy law, information security standards, and the ethical frameworks that guide professional educators in their daily work. This policy is intended to give you a complete picture of what happens to your data when you interact with The Link School in any digital capacity.

2. Information We Collect

The Link School collects several categories of information, each serving a distinct and legitimate educational purpose. The first category is personally identifiable information (PII), which includes your full name, email address, physical mailing address, telephone number, date of birth, and in the case of students, grade level and educational history. This information is typically provided voluntarily when you fill out an enrollment inquiry form, register for an open house event, subscribe to our newsletter, or initiate any other direct communication with our admissions office or administrative staff. We collect only the information that is reasonably necessary to fulfill the purpose for which it was provided, and we never request sensitive data — such as Social Security numbers or financial account details — through our public-facing website without explicit, contextual justification and secure transmission protocols.

The second category consists of educational records and academic data. For enrolled students, this includes attendance records, grades, assessment results, individualized education plans, behavior reports, teacher observations, and samples of student work submitted through our learning management systems. These records are maintained in strict accordance with the Family Educational Rights and Privacy Act (FERPA) and are accessible exclusively to authorized school personnel, the student in question, and the student’s parents or legal guardians. We maintain a detailed access log for every educational record, ensuring that any review, modification, or sharing of such data is fully auditable and traceable. The third category is technical and usage data, discussed in greater detail in the sections that follow, which includes browser type, device information, IP address, page interaction patterns, and referral sources collected through automated means when you visit our website.

The fourth category is communication records, encompassing emails exchanged with our staff, messages sent through our contact forms, notes from phone conversations with our admissions team, and any other correspondence related to your relationship with The Link School. These records help us maintain continuity in our interactions with families and ensure that no important detail is lost between conversations. We treat all communication records with the same level of confidentiality as academic data, and they are never shared outside the school without the explicit consent of the parties involved, except as required by law or as necessary to protect the safety of students and staff.

3. How We Collect Information

Information arrives at The Link School through multiple channels, each governed by its own consent framework and operational purpose. Direct collection occurs when you voluntarily provide information through our website forms, including the admissions inquiry form, campus visit request form, newsletter subscription, event registration, and any other interactive feature that asks for your personal details. Before submitting any form, you will be presented with a clear notice describing what information is being collected and for what purpose. By completing and submitting the form, you provide affirmative consent for us to use that information as described. You may withdraw this consent at any time by contacting our Data Protection Officer using the information provided in the Contact section of this policy.

Automated collection occurs through standard web technologies including cookies, server logs, analytics scripts, and session tracking mechanisms that operate whenever you visit linkschool.rest. These technologies capture technical data such as your IP address, browser type and version, operating system, referring URL, pages visited, time spent on each page, and the sequence of clicks that brought you through our site. We use this data exclusively for improving site functionality, understanding how visitors navigate our educational resources, diagnosing technical problems, and protecting against security threats. Automated collection does not capture personally identifiable information unless you have previously identified yourself through a form submission, in which case the technical data may be associated with your profile to provide a more personalized and efficient experience on subsequent visits.

4. How We Use Your Information

The Link School uses collected information exclusively for purposes that directly support our educational mission. The primary use of personal information is to facilitate the admissions and enrollment process. When a family expresses interest in our school by submitting an inquiry form, we use the provided contact information to respond with relevant materials, schedule campus tours, arrange meetings with faculty members, and guide prospective students and their families through every step of the admissions journey. We may also use contact information to send periodic newsletters, event announcements, and informational updates about The Link School, but only to individuals who have explicitly opted in to receive such communications. Every marketing or informational email we send includes a clearly marked unsubscribe link that takes effect immediately and permanently.

For enrolled students, we use personal and academic data to deliver and improve our educational programs. This includes tracking academic progress, identifying areas where a student may need additional support or enrichment, facilitating communication between teachers and parents, generating report cards and progress reports, and maintaining the administrative records necessary for accreditation and compliance purposes. We also use aggregated and anonymized data — stripped of all personally identifiable elements — for internal research and program evaluation. For example, we might analyze aggregate assessment data to determine whether a particular curriculum unit is achieving its intended learning outcomes, or study patterns of library resource usage to make better collection development decisions. Such analysis never involves the identification of individual students and is conducted solely to improve the quality of education we provide.

5. Student Data and Educational Records

Student data occupies a specially protected position within our privacy framework, reflecting both legal requirements under FERPA and our own institutional conviction that the educational privacy of minors demands the highest standard of care. All student educational records — defined broadly to include any information directly related to a student and maintained by the school — are stored on encrypted servers with access restricted to a need-to-know basis. Teachers can access records for students in their own classes. Administrators can access records necessary for their oversight responsibilities. Parents and guardians can access records for their own children. No other party, internal or external, may view, copy, or modify student records without explicit authorization.

We maintain a Student Data Inventory that catalogs every category of student information we hold, the purpose for which it is collected, the systems in which it is stored, the individuals who have access to it, and the retention period after which it will be securely destroyed. This inventory is reviewed and updated annually by our Data Protection Officer to ensure it remains accurate and comprehensive. Parents and eligible students — those who have reached eighteen years of age — have the right to inspect and review the student’s educational records within forty-five days of submitting a written request. They also have the right to request amendments to records they believe to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights. The Link School maintains a formal process for handling such requests, which is described in detail in our annual FERPA notification provided to all enrolled families.

6. Data Sharing and Third-Party Disclosure

The Link School does not sell, rent, trade, or otherwise disclose personal information to third parties for commercial purposes — ever. This is an absolute commitment. The limited circumstances in which we do share data with external entities are all directly tied to our educational operations and are governed by strict contractual protections. Service providers that assist us with website hosting, email delivery, learning management systems, student information systems, and analytics platforms may have access to personal data solely to the extent necessary to perform their contracted functions. Every service provider we engage is vetted for compliance with applicable privacy laws, required to sign a data processing agreement that binds them to our privacy standards, and subject to regular security audits.

We may also share information when required by law, such as in response to a valid court order, subpoena, or government investigation. Before complying with any such request, we will make every effort to notify the affected individuals — unless prohibited by law from doing so — and will challenge requests that we believe to be overly broad, legally insufficient, or inconsistent with educational privacy protections. In the event of a merger, acquisition, or transfer of The Link School’s assets to another educational institution, personal data may be transferred as part of that transaction. Affected individuals will be notified in advance of any such transfer, and the receiving institution will be required to honor the terms of this Privacy Policy or provide equivalent protections.

7. Cookies and Tracking Technologies

Our website at linkschool.rest uses cookies and similar tracking technologies to enhance your browsing experience and help us understand how our digital resources are being used. A cookie is a small text file that is placed on your device by your web browser at the direction of the websites you visit. We use strictly necessary cookies that are essential for the basic operation of our website — for example, cookies that maintain your session state as you navigate between pages, remember your form entries temporarily, and support security features such as cross-site request forgery protection. These cookies do not require your consent because the website cannot function without them.

We also use analytics cookies that collect aggregated, anonymized data about how visitors interact with our site. These cookies help us answer questions like: Which pages are most frequently visited? How do users navigate through our admissions information? At what point in the enrollment inquiry process do visitors typically stop? This information is invaluable for improving the accessibility, usability, and effectiveness of our online presence. You may configure your browser to refuse all cookies or to alert you when a cookie is being set. However, disabling strictly necessary cookies may affect the functionality of certain features on our website. Detailed instructions for managing cookie preferences in major browsers are available through the help documentation provided by each browser vendor.

8. Data Security Measures

The Link School implements a comprehensive, multi-layered security framework designed to protect personal information against unauthorized access, alteration, disclosure, or destruction. Our technical safeguards include Transport Layer Security (TLS) encryption for all data transmitted between your browser and our servers, AES-256 encryption for data stored at rest, network firewalls configured to block unauthorized traffic, intrusion detection systems that monitor for suspicious activity around the clock, and regular vulnerability scanning conducted by independent security professionals. Access to systems containing personal data is protected by strong password policies, multi-factor authentication requirements for administrative accounts, and role-based access controls that ensure each staff member can only access the data necessary for their specific job functions.

Beyond technical measures, we maintain administrative and physical safeguards that are equally important to our security posture. All employees, contractors, and volunteers who handle personal information receive mandatory annual training on data protection practices, privacy law compliance, and the specific security protocols relevant to their roles. This training is updated regularly to reflect evolving threats and best practices. Physical access to servers and data storage facilities is restricted to authorized IT personnel through biometric authentication and 24-hour video surveillance. We conduct quarterly security audits and penetration testing to identify and remediate vulnerabilities before they can be exploited. In the unlikely event of a data breach involving personal information, we maintain a detailed incident response plan that includes prompt notification to affected individuals and relevant regulatory authorities as required by applicable law.

9. Data Retention and Disposal

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law and institutional accreditation standards. Student educational records are retained for a minimum period specified by state educational regulations and our accrediting bodies, after which they are securely destroyed through methods that render the data permanently irretrievable — including cryptographic erasure for digital records and cross-cut shredding for any physical documents. Records related to admissions inquiries from families who do not ultimately enroll are typically retained for two academic years, allowing us to recognize returning interest and maintain continuity in our communications.

Website analytics data is retained in aggregate form indefinitely for longitudinal analysis of site usage trends, but individual session data is anonymized after twenty-six months. Email correspondence is archived for a period of seven years to comply with record-keeping requirements applicable to educational institutions, after which it is purged from our systems. At any point, you may request the deletion of your personal information by contacting our Data Protection Officer. We will honor such requests to the fullest extent permitted by law, though we may be required to retain certain records to comply with legal obligations, resolve disputes, or enforce our agreements. When a deletion request cannot be fully accommodated, we will explain the specific legal basis for retention and the date on which the information will be eligible for destruction.

10. Your Rights and Choices

As an individual whose personal information is held by The Link School, you possess a set of meaningful rights regarding that data. You have the right to access — to request and receive a copy of the personal information we hold about you, along with information about how we are using it. You have the right to rectification — to request that we correct any inaccurate or incomplete personal information. You have the right to erasure — often called the right to be forgotten — to request the deletion of your personal data, subject to the legal retention obligations described in the previous section. You have the right to restrict processing — to request that we limit how we use your data while a dispute about its accuracy or our legitimate grounds for processing it is being resolved.

You also have the right to data portability — to receive your personal information in a structured, commonly used, and machine-readable format and to have that data transmitted directly to another educational institution or service provider where technically feasible. You have the right to object — to challenge our processing of your personal data on grounds relating to your particular situation, particularly where the processing is based on our legitimate interests rather than your consent or contractual necessity. To exercise any of these rights, please contact our Data Protection Officer using the information provided in the Contact section below. We will respond to all valid requests within thirty calendar days and will not charge a fee for exercising these rights unless the request is manifestly unfounded or excessive, in which case we may charge a reasonable administrative fee or decline to act on the request.

11. Children’s Privacy

The Link School serves students ranging from elementary through secondary education, which means our website and digital services are accessed by children under the age of thirteen. We take our obligations under the Children’s Online Privacy Protection Act (COPPA) with the utmost seriousness. Our website does not knowingly collect personal information from children under thirteen without first obtaining verifiable parental consent. When we do collect such information — for example, when a younger student participates in a classroom activity that uses an online educational tool — we ensure that the information collected is limited to what is reasonably necessary for the educational activity, that parents are informed about the collection and given the opportunity to review and delete their child’s information, and that the third-party service providers we engage for such activities are COPPA-compliant.

Parents and guardians have the right to review the personal information we have collected from their child, refuse to permit further collection or use of that information, and request deletion of the information at any time. Teachers and school administrators at The Link School may act as agents of parental consent in the context of school-authorized educational activities, consistent with the guidance issued by the Federal Trade Commission regarding COPPA compliance in educational settings. If you believe that we have inadvertently collected personal information from a child under thirteen without appropriate consent, please contact our Data Protection Officer immediately so that we can take prompt corrective action, including the deletion of the information in question.

12. International Data Transfers

The Link School is based in the United States, and all of our primary data processing operations occur on servers located within the continental United States. However, we recognize that our digital services are accessible globally, and we may receive personal information from individuals located in countries with data protection laws that differ from those in the United States. For individuals in the European Economic Area, the United Kingdom, and other jurisdictions with comprehensive privacy frameworks, we implement appropriate safeguards for any transfer of personal data across international borders. These safeguards include the use of Standard Contractual Clauses approved by relevant regulatory authorities and adherence to recognized data protection frameworks where applicable.

By using our website or providing personal information to The Link School, you acknowledge that your information may be transferred to and processed in the United States. We are committed to ensuring that such transfers are conducted in compliance with all applicable legal requirements and that your data receives a level of protection equivalent to that which it would enjoy in your home jurisdiction. If you have questions about the specific safeguards that apply to your data or wish to obtain copies of relevant contractual provisions, please contact our Data Protection Officer. We are actively monitoring developments in international privacy law and will update our practices as necessary to maintain compliance with evolving standards.

13. Changes to This Privacy Policy

The digital landscape and the legal frameworks that govern it evolve continuously, and The Link School reserves the right to update this Privacy Policy to reflect changes in our practices, technology, legal obligations, and the needs of our community. When we make material changes to this policy, we will notify affected individuals through prominent announcements on our website, direct email notifications to enrolled families and active subscribers, and other reasonable means designed to ensure that our community is aware of the updated terms. The Last updated date at the top of this page will be revised to reflect the date on which the most recent changes took effect.

We encourage all members of The Link School community to review this Privacy Policy periodically to stay informed about how we are protecting their information. Continued use of our website and services after changes to this policy become effective constitutes acknowledgment and acceptance of the revised terms. If a proposed change would materially alter the way we use previously collected personal information in a manner inconsistent with the purposes for which it was originally collected, we will seek affirmative consent before applying the new practices to that information. We view this policy as a living document that reflects our ongoing commitment to transparency, and we welcome feedback and questions from our community at any time.

14. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy or our data protection practices, we encourage you to reach out to us. We maintain an open dialogue with our community about privacy matters and are committed to addressing every inquiry thoroughly and promptly. You may contact our Data Protection Officer through any of the following channels:

The Link School
Attn: Data Protection Officer
18885 County Road 367
Buena Vista, CO 81211
United States

Email: nalabolufilipowskijb2755@gmail.com
Phone: +62895339935025

We aim to acknowledge all privacy-related inquiries within two business days and to provide a substantive response within fifteen business days. If you believe that we have not adequately addressed your privacy concerns, you have the right to file a complaint with the relevant data protection authority in your jurisdiction. For residents of Colorado, the primary supervisory authority is the Colorado Attorney General’s Office. For individuals in other jurisdictions, we can provide guidance on the appropriate regulatory body upon request.